No Cost Extension Policy

Background

As indicated in the Memorandum of Understanding and Grant Agreement (MOU) between the Wisconsin Partnership Program (WPP) and the grant recipient, the awarded funds are expected to be expended within the approved period of agreement in alignment with the approved budget.

Definitions

Period of agreement: Period of time between the grant start date and the grant end date specified in the MOU. If a no cost extension is granted by the Wisconsin Partnership Program, the period of agreement extends through the no cost extension end date.

Grant start date: Date specified in the MOU, usually the first day of the month, on or after which expenditures may be charged to the grant.

Grant end date: Date specified in the MOU, usually the last day of the month, after which expenditures may not be charged against the grant except to satisfy obligations incurred during the period of agreement.

No cost extension end date: Date specified in the letter from WPP approving the no cost extension, no more than 12 months after the original end date, after which expenditures may not be charged against the grant except to satisfy obligations incurred during the no cost extension period.

Policy

Grant recipients may request a one-time extension of up to 12 months beyond the grant end date if additional time is required to complete the original scope of work and budget funds remain. Extensions beyond 12 months will not be considered. No cost extension requests for Strategic grants will not be considered.

The fact that unexpended funds remain at the approved end-date is not, in itself, a sufficient justification for a no-cost extension.

No cost extension requests require approval by the WPP Administrative Leadership Team (Executive Director, Administrative Director, and Associate Directors for Finance and Operations), in consultation with the lead Program Officer. Requests greater than 25 percent of the grant award require dual approval from the WPP Administrative Leadership Team and either the Oversight and Advisory Committee or the Partnership Education and Research Committee, as appropriate. Decisions to approve a request in full or in part, or decisions to reject a request either by the WPP Administrative Leadership Team or subsequently by the respective committee are final and may not be appealed.

Procedures

Grant recipients shall submit the no cost extension request using the guidelines and forms provided by WPP no earlier than 120 days and at least 60 days prior to the end date as specified in the MOU. No cost extension requests submitted after the deadline will not be reviewed and the grant recipient will be notified. If the original request is determined to be incomplete or inadequate, grant recipients will be given one final opportunity to revise their request. Subsequent revisions will not be considered.

Within 60 days of receipt by WPP, the grant recipient will be notified of the decision regarding the request by letter from the WPP Executive Director.